Creating the guest list for your beach wedding isn’t as stressful as you think! Here are some fool-proof ways to get it done with ease:
#1 Get Organized
To get a better idea of how many wedding guests to expect at your destination wedding and how many rooms to reserve, get yourself organized by creating a chart in Excel or something similar so you can visualize everything side-by-side. Create a master list of all the guests you plan to invite.
#2 Identify "Yes" Guests
Now we're going to divide up your master guest list into three columns, A, B and C. Under the A column, put all guests you know will be at your wedding no matter what. These people include your bridal party, your parents and grandparents, and any close friends that wouldn’t miss it. Consider these people your “A List”, aka, anyone that is a definite yes.
#3 Remove The No's
Jump over to column C. This is where you will list the guests you must invite, but you know that there is no way they can make it for whatever reason. They will still be invited, but you'd be very surprised if they show up. This is your No list.
#4 Identify "Iffy" Guests
Now, create your B column for the guests you know would love to travel with you, but you're just not sure they'll be able to make it. These guests could go either way. Keep in mind, about 30-40% of your invited guests actually attend – but don’t let that worry you! This just means you could open your guest list up a little more than a traditional wedding guest list. Consider these people your “B List”, aka, anyone that is a maybe.
#5 Estimate Total Head Count
Add up all of column A and half of column B. This is your estimated guest count. It is still a work in progress, but you'll be able to get a better idea of how many rooms, chairs and pieces of cake you'll need.
#6 Let Your Destination Wedding Specialist Know
Now that you have a rough idea, you should contact your destination wedding specialist ASAP so they can begin the reservation process, identify group upgrade opportunities, and more.
Well, there you have it! The easiest way to create your destination wedding guest list! For a better idea of what we mean, click here for an example. For more information on the destination wedding planning process, contact us today!
Meet The Authors
We are passionate about destination weddings and love helping couples make their wedding dreams a reality. We are the destination wedding experts.