Romance Travel Group
  • Home
    • Sample Wedding Website
  • Destination Wedding
    • Start Here
    • Cost Calculator
    • Destinations
    • Ceremonies
    • Packages
    • Budget
    • Indian Destination Weddings
    • LGBTQ+ Destination Weddings
  • Planning
    • Step by Step
    • Timeline
    • Details
    • Save The Date
    • Guest List
    • Guest FAQ
    • Guest Travel
    • Travel With Your Dress
    • Facebook Groups
  • Real Weddings
  • Blog
  • Schedule Consult
  • About Us

The Very Best Wedding Blog

Wedding Coordinator, Wedding Planner or Destination Wedding Travel Agent?

3/29/2024

0 Comments

 
​Wondering what the difference is between these experts, and who you really need and why? You’re not alone. Keep reading to learn who you need on your side as you plan your destination wedding in Mexico and the Caribbean.
Picture
Wedding Coordinator

A wedding coordinator is a resort employee responsible for creating and managing all aspects of the wedding events taking place at the resort. There is no cost for the services provided by wedding coordinators. Your wedding coordinator will help you schedule venues, entertainment and vendors. They will often make suggestions and recommendations based on your needs and requirements.  Resorts sometimes have a planning team located in the US or Canada that work with couples to lay out the wedding day vision and timeline. One to two months before the wedding, the planning team then hands off the wedding file to the on-site wedding team to fine tune and execute all of the details for the wedding day. Resort wedding coordinators know their properties well and can be a huge source of information and help for couples, especially since most couples do not get to see the resort or venues before arriving. 

Wedding Planner

A wedding planner is an independent professional hired to organize your wedding, create the aesthetics and atmosphere for your day, and manage all vendors. A planner usually works with the resort wedding coordinator on your behalf. They are a liaison between the couple and the resort. Wedding planners can cost thousands of dollars, depending on the size and complexity of your wedding. They provide a lot of one-on-one consultation, attention to detail and specialize in bringing your exact vision to life. They are usually very resourceful and work with your best interests in mind at all times because they are hired to do just that. 

Destination Wedding Travel Agent

Let’s face it. For many, images of the old school travel agency of My Big Fat Greek Wedding come to mind when the words “travel agent” are tossed around. For years, agents have tried to break away from this dated title and instead use labels such as travel advisor, architect, engineer and designer. But at the end of the day, all are true. With today’s online technology, just about anyone can book a trip. But planning a destination wedding thousands of miles from home in a foreign country for 20-200 guests is way, WAY more complicated than just booking a trip. An experienced destination wedding travel agent is worth her weight in gold when it comes to keeping you organized, guests informed and everything moving seamlessly and smoothly. Your agent should:

  • Show you specific resorts that fit your wants, needs and budget and help you choose the best option
  • Ensure your wedding date is secured and connect you with the wedding team at the resort
  • Confirm group rates, group amenities and manage your room block and deadlines
  • Provide guests with details, answers and pre and during travel assistance
  • Be your go-to, liaison and confidant every step of the way
Picture
Finding and hiring a destination wedding travel agent should be the first step in your planning process.

Before diving into resort options, choosing a wedding date or even picking a destination, do yourself a huge favor and spend some time talking to a few potential destination wedding travel agents. As with any professional, you may need to pay a deposit or a retainer to secure their services. You may even be asked to pay for their advice and expertise. Would you expect anything less from an expert?


So what about the wedding coordinator and planner?

You definitely will want the assistance of the resort’s wedding coordinator. She knows the ins and outs of the resort itself and is able to bring your wedding vision into reality. We suggest finding several inspiration photos (Pinterest is great for this!) to share with her, along with your budget. She will help you create the vibe you’re going for and offer suggestions and tips along the way.

For most destination weddings, hiring an outside wedding planner is not necessary. Since destination weddings tend to be smaller celebrations, your travel expert and wedding coordinator should be able to handle everything for you. However, if you are planning a large or lavish wedding with a lot of details and events to manage, or if you lovingly refer to yourself as a busy-body or a worry-wart, a wedding planner is a good investment. Your peace of mind is priceless. As the saying goes, it sometimes takes a village!

The expert wedding travel agents at Romance Travel Group do one thing and we do it well… we plan destination weddings! After over 25 years, our expertise, connections, processes and experience are unrivalled. We are consistently named “best” and “top” agency in the wedding and travel industry. One peek at the hundreds of 5-star reviews is proof of the attention and care that goes into each wedding we take on. We know it is a big step, but we promise that your nerves will turn to excitement after just one call with our team. What are you waiting for? Sign up to talk to one of our wedding experts today. ​
Start planning your wedding today!
Couples love us! (and we love them!)
​
I wouldn't have been able to have the wedding of my dreams on my budget without their help!”  Katelynn & Nick, Unico Riviera Maya

They absolutely handled everything perfectly to make our lives easier.”  Savannah & Tye, Royalton Punta Cana
​

​Do yourself a favor, reach out to Romance Travel Group, you will not regret it!”  Camille & Jacob, Azul Beach Negril
Picture
0 Comments

Your comment will be posted after it is approved.


Leave a Reply.

    Meet The Authors

    We are passionate about destination weddings and love helping couples make their wedding dreams a reality. We are the destination wedding experts.

    Romance Travel Group Dream Team photo

    Categories

    All
    5 Star
    Adult Only
    Affordable Wedding
    Awards
    Best Locations
    Best Months To Travel
    Best Price
    Best Resorts
    Boho
    Boho Chic Wedding Dress
    Bridal Fashion
    Bride Worries
    Deals
    Destinations
    Destination Wedding
    Destination Wedding Packages
    Destination Wedding Venues
    El Dorado
    Facebook Groups
    Family Friendly
    Flights
    Foodie
    Honeymoon
    Indian South Asian
    Insurance
    Jamaica
    Karisma
    LGBTQ+
    Luxury
    Mexico
    Myths
    On Location
    Overwater Bungalows
    Pier Wedding
    Planning Tips
    Questions Couples Ask
    Real Weddings
    Riviera Maya
    Shelli
    Tips And Tricks
    Travel Agent
    Use An Expert
    Vendors
    Vow Renewals
    Wedding Dresses
    Wedding Group
    Wedding Guests
    Wedding Planning

    RSS Feed

    Archives

    June 2025
    May 2025
    April 2025
    March 2025
    February 2025
    January 2025
    December 2024
    November 2024
    September 2024
    August 2024
    July 2024
    June 2024
    May 2024
    April 2024
    March 2024
    February 2024
    January 2024
    December 2023
    November 2023
    October 2023
    September 2023
    August 2023
    July 2023
    June 2023
    May 2023
    April 2023
    March 2023
    February 2023
    January 2023
    December 2022
    November 2022
    September 2022
    August 2022
    July 2022
    June 2022
    May 2022
    April 2022
    March 2022
    February 2022
    January 2022
    December 2021
    November 2021
    October 2021
    September 2021
    August 2021
    July 2021
    June 2021
    May 2021
    April 2021
    March 2021
    February 2021
    January 2021
    December 2020
    November 2020
    October 2020
    September 2020
    August 2020
    July 2020
    June 2020
    May 2020
    April 2020
    March 2020
    February 2020
    January 2020
    December 2019
    November 2019
    October 2019
    September 2019
    August 2019
    July 2019
    June 2019
    May 2019
    April 2019
    February 2019
    January 2019
    December 2018
    November 2018
    October 2018
    September 2018
    August 2018
    July 2018
    June 2018
    May 2018
    April 2018
    March 2018
    February 2018
    January 2018
    December 2017
    November 2017
    October 2017
    September 2017
    July 2017
    June 2017
    May 2017
    March 2017
    December 2016
    June 2016
    January 2016
    December 2015
    November 2015
    September 2015
    February 2015
    December 2014
    November 2014
    June 2014
    December 2013
    December 2010
    October 2009

Romance Travel Group logo
Plan Your Wedding

CALL 507.237.6133

[email protected]

Helping couples throughout the USA say “I Do”
Headquartered in Mankato, Minnesota
the knot icon
wedding wire icon

Home     Start Here     Destinations     Packages     Wedding Stories     Accolades     Blog     Our Team    Contact Us
Terms and Conditions     Privacy Policy

Copyright 2010-2024 Shelli’s Travel, LLC DBA Romance Travel Group. All Rights reserved. Users of this site agree to be bound by the terms of Shelli’s Travel, LLC DBA Romance Travel Group Terms and Conditions. ​​CST# 2123738-40, Washington UBI #603 569 955, Registered Iowa Travel Agency TA#1273. Registered Florida ST40286. Shelli’s Travel, LLC DBA Romance Travel Group materials (including, but not limited to, names, trademark, service marks, logos, marketing materials, etc.) shall not be used, reproduced, transmitted or distributed in any way, except with the express written consent of Shelli’s Travel, LLC DBA Romance Travel Group. While reasonable effort has been made to ensure the accuracy of the information on this website, Shelli's Travel LLC does not assume responsibility of any errors or omissions.
  • Home
    • Sample Wedding Website
  • Destination Wedding
    • Start Here
    • Cost Calculator
    • Destinations
    • Ceremonies
    • Packages
    • Budget
    • Indian Destination Weddings
    • LGBTQ+ Destination Weddings
  • Planning
    • Step by Step
    • Timeline
    • Details
    • Save The Date
    • Guest List
    • Guest FAQ
    • Guest Travel
    • Travel With Your Dress
    • Facebook Groups
  • Real Weddings
  • Blog
  • Schedule Consult
  • About Us