How to Choose a Travel Agent for Your Destination Wedding

Your wedding day is one of the most important events of your life. And choosing the right travel agent to help plan your destination wedding is one of the most important decisions you'll make. An experienced travel agent is invaluable... they know the destinations, resorts, and the entire process to ensure everything runs smoothly. They have relationships with resort wedding teams, which means emails and phone calls are answered quickly. They can negotiate, spot potential problems, and handle emergencies, ensuring your big day goes off without a hitch. But, how do you find one, and how do you know they'll be good? Read on.

First, Do Your Homework

Before scheduling a consultation with a potential travel agent, do your homework. A little bit of easy detective work will help you narrow down your list of agents to interview quickly. Hop on their website and social media and poke around. Here are a few things to look for:

1. Read Reviews
​Reviews should be plenty and overwhelmingly positive. If you come across a negative review, don’t worry. Instead of emphasizing the review itself, consider how the agent responded to it.  A professional and fair response indicates that the agent values customer satisfaction and handles issues responsibly. Wedding agents work with hundreds if not thousands of wedding guests per year. The truth is, not all of those wedding guests are happy about the wedding or thrilled about needing to spend money on a trip that they have no control over. Sometimes, no matter how good an agent is, a guest is just not happy. Reviews are always two-sided, so look for trends in the overall feedback.

2. Check for Professionalism
A legitimate agent will have a professional online presence, including a business email address (a Gmail or Yahoo email is just plain unacceptable). Make sure to verify that the agent has a proper business setup, including necessary licenses and E&O insurance, ensuring they operate legally and ethically. Do they display a Seller of Travel number or affiliations on their website? Their social media should showcase client experiences and destination weddings. Be wary of agents who are trying to recruit other agents.

Speaking of recruiting... there are a number of travel MLM schemes to avoid.  In the travel industry, it's crucial to distinguish between real professionals and MLM agents. MLM agents often lack formal training and experience and rely heavily on recruiting new agents rather than focusing on client service.  This "recruiting" it a red flag that can often easily be spotted on social media and websites. 

3. Look for Accolades
Look for resort and industry-affiliated certifications, awards, and accolades, including The Knot Best of Weddings, Wedding Wire’s Couple Choice. Almost all destinations and resorts recognize their top-producing agents, who in turn will proudly display their achievements as confirmation of their expertise and success. These recognitions indicate that the agent has been vetted and is respected in the industry.

Next, Ask Questions

Once you've narrowed down your list of potential agents to two or three, you're ready to set up a time to speak with them. When interviewing potential travel agents, consider asking the following questions. 

Regarding Their Experience and Specialization:

1. "How many destination weddings have you planned?"
Experience is important for stress-free wedding planning. To be fair, we understand that everyone needs to start somewhere, but do you really want your wedding to be their first? An agent with extensive training, knowledge, and industry connections can navigate challenges effectively and has the expertise to handle unique situations, ensuring your wedding day goes smoothly.

2. "Do you specialize in destination weddings, or do you handle other types of travel as well?"
Lean towards agents that ONLY plan destination weddings. Think of it this way… if you have a heart condition, would you prefer a general practitioner or a cardiologist? You would want the specialist, of course! A wedding-specific agent is honed in on the wedding industry, the resorts, the process, and most importantly, your expectations. They live and breathe wedding travel and are far more invested in the process.

Regarding Their Process and Services:

3. "What is your destination wedding process?"
An experienced travel agent will have a well-defined process with checks and balances to manage all aspects of a destination wedding. This process should cover everything from securing the room block and ensuring the most perks and freebies from the resort to confirming the date and venue and communicating with guests. The agent should have a thorough understanding of all the moving parts involved and be able to communicate clearly how they will handle each step. This includes managing contracts, coordinating with the resort’s wedding team, and providing ongoing support to you and your guests. A detailed process ensures that nothing is overlooked and that you can relax knowing that all the logistics are in capable hands.

4. "What services are included when I hire you?" 
A destination wedding involves more than just booking a trip. You'll need assistance with guest management, creating a wedding website, sending save-the-dates, updating the rooming list and providing 24-hour support for your guests. For the most seamless experience, hire an agent that is capable of managing and providing these services for you. The more help you can get, the better!  

What makes Romance Travel Group different?

​Choosing the right travel agent for your destination wedding is not just about finding someone to book your travel arrangements; it's about entrusting a professional to handle one of the most important events in your life. As you embark on this journey, remember that not all travel agents are created equal. Take the time to research, ask the right questions, and trust your instincts.

If you're ready to start planning your dream destination wedding with a seasoned professional, Romance Travel Group is here to help. With years of experience and a passion for creating unforgettable wedding experiences, we have the expertise and connections you need. Let's work together to turn your dream wedding into a reality.  Schedule your free consultation (and ask us all the questions!) and take the first step towards your perfect destination wedding.

Schedule your free consultation here