News with Maya - When to Send Destination Wedding Invitations

About this video

When to send destination wedding invitations is one of the most common and important questions couples ask. In this video, we explain the ideal destination wedding invitation timeline and why earlier is always better when guests are traveling to Mexico or the Caribbean.

Destination weddings follow a very different rhythm than traditional weddings, especially when it comes to inviting guests. At Romance Travel Group, we recommend sending your save-the-dates or digital evites 14 to 16 months before your wedding date. While that may feel early, it gives guests the time they truly need to plan responsibly. Travel requires budgeting, scheduling time off work, and booking flights—and early notice makes that process smoother for everyone.

We also recommend keeping invitations digital. Evites are fast, easy, and link directly to your personalized wedding website, where guests can access travel details, room booking information, and important updates in one place. Every Romance Travel Group couple receives a complimentary evite system, guest booking platform, and custom wedding website, making guest communication seamless.

Traditional RSVP cards often create confusion for destination weddings. Guests may enthusiastically say “yes” early on, but attendance naturally settles once deposits are paid and rooms are booked. That’s why your confirmed guest list comes together organically through your booking system and not paper RSVPs.

Unlike traditional weddings, there’s typically no need to send formal invitations eight weeks before the event. By then, your guests already have their travel arrangements finalized.

Inviting guests at the right time sets expectations, reduces stress, and leads to a smoother planning experience. Clear, early communication helps guests feel confident committing to your celebration.

At Romance Travel Group, destination weddings are all we do. We provide the tools, timelines, and guidance couples need to manage guest communication effortlessly from start to finish.

Website: https://www.romancetravelgroup.com
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Video Details

Published
December 9, 2025
Duration
2m 23s
Categories
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We plan destination weddings in Mexico and the Caribbean!

In today's destination wedding spotlight, we're talking about one of the most important parts of your wedding journey, inviting your guests. For traditional weddings, the timeline for invitations can feel pretty set in stone. But when you're planning a destination wedding, the rules change, and for good reason. Here at Romance Travel Group, we recommend sending your save the dates or invites about 14 to 16 months before your wedding. That might sound early, but it's actually the perfect window. It gives your guests plenty of time to plan, set up a payment schedule, and book their flights. Plus, it helps them plan ahead for any time off work they'll need. Now, when it comes to how to invite, we suggest keeping it simple. An invite is the fastest and easiest way to share your wedding details, especially since it links directly to your custom wedding website. And here's the best part. Romance Travel Group provides all of this for you. Every couple we work with receives a free, easy to use invite system, guest booking platform, and personalized wedding website to keep everything organized in one place. You can always follow up later with a printed save the date if you'd like, but honestly, keeping it digital is quick, elegant, and stress-free. Here's a helpful tip. Skip the traditional RSVP cards. Guests will be excited at the idea of a tropical getaway, so you'll get lots of yes responses. But in reality, only about half of those invited will actually attend. Your real guest list naturally comes together once deposits are made and rooms are booked through your romance travel group site. And while traditional weddings send formal invitations about 8 weeks before the big day, that timeline just doesn't fit for destination weddings. By that point, your guests already have their rooms reserved, flights booked, and plans finalized. So, there's really no need for a lastminute printed invite. So, keep it early, keep it digital, and keep it simple. Destination weddings are all about making the experience easy and enjoyable for you and your guests. And that starts with how you invite them. For more destination wedding planning insights, we're here to help every step of the way. Visit Romance Travel Group to start planning your celebration in paradise.