News with Maya - Destination Wedding Travel Agent vs Coordinator Explained

About this video

Destination wedding travel agent vs wedding coordinator is one of the most common points of confusion for couples planning a wedding in Mexico or the Caribbean.

When planning a destination wedding, you’ll work with two very different but equally important professionals. First is the resort wedding coordinator. This is an on-site resort employee responsible for managing the wedding events once you’ve chosen your venue. They schedule ceremony and reception locations, coordinate décor, florals, entertainment, and ensure your wedding day runs smoothly. Many resorts have an off-site planning team that helps early on, followed by an on-site coordinator who steps in one to two months before the wedding to finalize details. These services are typically included in your wedding package.

Your destination wedding travel agent plays a completely different role and starts much earlier. At Romance Travel Group, we help couples choose the right destination and resort, secure the wedding date, manage group room blocks, lock in rates, and handle all travel logistics for you and your guests. From organizing bookings and answering questions to tracking deadlines and guest reservations, we manage the entire group travel experience from save-the-date through departure.

Understanding these roles prevents frustration, missed details, and unnecessary stress. When each professional handles what they do best, couples enjoy a seamless planning experience and a smooth wedding weekend.

At Romance Travel Group, destination weddings are all we do. With 25+ years of experience and hundreds of five-star reviews, we’ve perfected the process of coordinating travel and weddings together—so nothing falls through the cracks.

Website: https://www.romancetravelgroup.com
Instagram: @romancetravelgroup
Facebook: https://www.facebook.com/romancetravelgroup
Youtube: https://www.youtube.com/@romancetravelgroup

Video Details

Published
December 15, 2025
Duration
2m 28s
Categories

We plan destination weddings in Mexico and the Caribbean!

In today's destination wedding report, we're clearing up one of the biggest sources of confusion for couples planning a wedding in paradise. The difference between what a travel agent does versus what a wedding coordinator does. If you've ever wondered who does what, you're not alone. Let's break it down. First up, the wedding coordinator. This is a resort employee who works on site to manage the wedding events taking place at the property. Think of them as your on the ground expert. Once you've chosen your resort, they'll help schedule your ceremony and reception venues, coordinate decor, flowers, and entertainment, and finalize every last detail of your big day. Now, many resorts have two teams. One based in the US or Canada that helps plan logistics early on, and another on-site team that steps in about 1 to two months before your wedding to bring those plans to life. These coordinators know their resort inside and out, and their services are included as part of your wedding package. Now, let's talk about destination wedding travel agents. That's us at Romance Travel Group. Our role begins long before your wedding coordinator steps in. We're the ones who help you choose the right destination and resort that fits your vision, needs, and budget. We secure your wedding date, manage your group room block, confirm your rates and amenities, and handle all of the travel details for you and your guests. From answering questions and organizing bookings to keeping everyone on track with deadlines, we make sure the entire wedding group experience is seamless. From save the date to we do. So, here's the big takeaway. Your travel agent handles everything related to where you're going and how you'll get there for both you and your guests. Your wedding coordinator takes over once you're at the resort, bringing your wedding vision to life. Together, they make the dream work, ensuring your destination wedding is as stress-free and unforgettable as it should be. Here at Romance Travel Group, destination weddings are what we do best. After 25 years and hundreds of five-star reviews, we've perfected the process of turning wedding dreams into reality. So, if you're ready to start planning your destination, I do. We'd love to help you get started. For Romance Travel Group, I'm Maya, helping you say yes to a wedding that's beautifully planned from takeoff to I do.