News with Maya - Destination Wedding Rooms: Group Contract vs Individual Booking

About this video

Destination wedding group bookings is one of the most important decisions couples make after choosing a resort. In this video, we break down both options so you can confidently choose the best approach for your wedding and your guests.

Once your resort and date are set, the next step is deciding how your guests will reserve their rooms. With individual reservations, guests book independently, with no minimum requirements and payment closer to travel dates. While this option feels simple, it comes with risks—rates can change, rooms may sell out, and couples have limited visibility into where guests are staying. There are also no group perks tied to individual bookings.

A destination wedding group contract offers more structure but far more benefits. Rooms are secured at locked-in rates, ensuring everyone pays the same price. Couples receive a complete rooming list, making it easier to plan welcome gifts, events, and transportation. Resorts often reward group bookings with valuable perks like room upgrades, cash back, or even complimentary private events based on total rooms booked.

Your guest booking strategy directly impacts your wedding budget, planning ease, and overall experience. Choosing the right option helps avoid surprises while maximizing value and peace of mind.

At Romance Travel Group, destination weddings are all we do. We help couples compare booking options, explain contracts clearly, and manage guest travel so everything runs smoothly from start to finish.

Follow Us!
Website: https://www.romancetravelgroup.com
Instagram: @romancetravelgroup
Facebook: https://www.facebook.com/romancetravelgroup
Youtube: https://www.youtube.com/@romancetravelgroup

Video Details

Published
November 7, 2025
Duration
1m 39s
Categories

We plan destination weddings in Mexico and the Caribbean!

So, you've picked the perfect resort, your date is set, and the excitement is in full swing. But before the champagne pops, there's one more big decision to make. How will your guests book their rooms? Let's break down your two main options. Individual reservations versus a group contract. With individual reservations, each guest books on their own, completely separate from your wedding. It's simple, no minimums, and guests usually pay closer to travel time. But there's a catch. Prices can fluctuate, rooms can sell out, and you won't have an easy way to track where everyone is staying. Plus, no group perks. Now, let's talk about the option most of our couples choose, the group contract. This approach gives you guaranteed rooms at locked-in rates. Everyone pays the same price and you'll get a full rooming list. A huge help for organizing events and welcome gifts. Best of all, resorts often offer exclusive perks like upgrades, cash back, or even free private events based on how many rooms your guests book. Of course, there's a little more structure involved. You'll sign a contract, make a small deposit, and agree to a minimum number of rooms. But don't worry, we walk you through every detail before you commit. So, what's the bottom line? A group contract offers peace of mind and special rewards. Perfect for couples who want consistency, control, and a smooth guest experience. At Romance Travel Group, we help you decide what's best for your wedding vision, and we'll make sure you and your guests are taken care of every step of the way.