Step 1: Create a Visual
Open a spreadsheet (Excel, Google Sheets, whatever you like) and make three columns labeled "A List", "B List", and "C List". Having it laid out visually will help you organize your thoughts and keep things simple.
Step 2: The A List
This is your must-have group! These are the guests you know will be there no matter what. Your bridal party, parents, grandparents, and closest friends. Think of this as your inner circle, the people you couldn’t imagine getting married without!
Step 3: The B List
The B List is made up of guests who might attend. Here’s the thing: with destination weddings, not everyone will make the trip. In fact, only about 30–40% of invited guests usually attend. That actually works in your favor, because it means you can expand your invites a little more than you would for a traditional wedding.
Step 4: The C List
Finally, the C List is for those you feel obligated to invite but don’t really expect to come. Think extended family, old friends, or coworkers. You’ll still send the invite, but chances are slim they’ll make the journey.
Step 5: Combine Your Numbers
Here’s the easy math: add your full A List and then half of your B List. That number will give you a good estimate of how many guests will actually attend. It also helps you figure out how many rooms you’ll need to block, assuming two guests per room. Don’t factor in the C List—they’re unlikely to be there.
And just like that, you’ve built your destination wedding guest list! Quick, easy, and way less stressful than you might think.
Want to see an example? We have a sample list! Ready to start planning your wedding with a pro? Connect with one of our destination wedding specialists today and let’s get started.