S T E P T H R E E
Setting The Date!
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Give yourself (and your guests) enough time
We recommend scheduling your wedding at least 12 months out. Ideally, we like to send evites 14-16 months before the wedding. Final payments are often due 4 months before travel. You'll want to give guests time to make travel plans and save to pay for their trip. Planning a wedding with 12 months add extra stress to you and your guests. It can be done, but allowing yourself some time makes a better experience for everyone.
Room rates are based on travel season
The Best Months for Your Destination Wedding:
Mid-Season
Mid-season runs from Easter though June and November to early January. Here, you can expect pretty average rates, making it a safe option for your destination wedding. Weather is usually good, too!
Low Season
Low season runs from September through early November. You’ll get the best rates if you choose a wedding date in low travel season - plus, you'll find more availability at your resort of choice! It is hurricane season, which honestly doesn't mean much. Hurricane season runs from June to November, so half the year! Don't let this scare you away from this great time frame!
In consideration of guest calendars and budgets, most couple try to avoid high priced and busy seasons:
Holiday Season
Rates are very high during the holidays and often present sold out resorts. Thanksgiving, Christmas, New Year’s and Easter are all high priced and crowded times to travel. Don't forget about special times like Mother's Day and Father's Day. Be kind to your guests and try to avoid these dates!
Peak Season
Another challenging time of year is mid-Jan through Easter - which is the peak travel season. Again, we're talking the highest rates and limited availability. It is great to get away from the cold here in the States, but guests will pay a premium for rooms and flights to traveling during this time of year. You'll need to weigh the pros and cons.
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Wanna know our favorite time for a wedding?
 Memorial weekend
Because this is a US holiday, resort rates are not often affected by this long weekend.
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 October
Low resort occupancy and rates makes this a great option
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December
Guests will be booked and paid in full 3-4 months before travel, so they just need to pack and enjoy! Weather is usually spectacular during this time of year. And, guests will have a sun-kissed glow for the holidays. Holiday rates won't start until the week before Christmas, so early December is perfect.
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Day of the week
Let's think outside the box a bit here. We are so accustomed to the typical Saturday wedding that the perks of the other six days of the week often get overlooked. Don't be so quick to discard them, though!
There is always a high demand for Saturday weddings. Instead of fighting the crowd, go around them. Resorts are packed with travelers over the weekends. Restaurants will be busier, available pool chairs will be fewer, and you'll have more onlookers around. Many resorts now will limit your group benefits or raise their package prices if you choose a Saturday or a weekend wedding date. Consider a Friday or Sunday, or even a Thursday or a Monday. You'll likely have more venue options available to you.
Guests are going to need a minimum of 2-3 days off work no matter what. Sundays are generally the most expensive day to fly home. Why not have your wedding on a Sunday, and help guests get a lower priced flight? We understand wanting to be respectful of guests' time, but what if they can get an extra night of vacation for the same price or lower? There are definitely some perks to this!
There is always a high demand for Saturday weddings. Instead of fighting the crowd, go around them. Resorts are packed with travelers over the weekends. Restaurants will be busier, available pool chairs will be fewer, and you'll have more onlookers around. Many resorts now will limit your group benefits or raise their package prices if you choose a Saturday or a weekend wedding date. Consider a Friday or Sunday, or even a Thursday or a Monday. You'll likely have more venue options available to you.
Guests are going to need a minimum of 2-3 days off work no matter what. Sundays are generally the most expensive day to fly home. Why not have your wedding on a Sunday, and help guests get a lower priced flight? We understand wanting to be respectful of guests' time, but what if they can get an extra night of vacation for the same price or lower? There are definitely some perks to this!
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Special dates
07/07/07. 10/10/10. 2/22/22.
We all know these dates. And that's the problem. Everyone wants one, but there are not enough to go around. If you have your heart set on a special date like this, be prepared to book a full 2 years in advance to even get a chance of confirming it.
We all know these dates. And that's the problem. Everyone wants one, but there are not enough to go around. If you have your heart set on a special date like this, be prepared to book a full 2 years in advance to even get a chance of confirming it.
On to the Next Step
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