Destination Wedding Planning Agreement
This Planning Agreement is the next step to planning your destination wedding. By signing and paying the deposit, you are confirming that you wish to retain my expertise and services for wedding and travel planning. I look forward to working with you!
Agreement Description
This Agreement follows our meeting during which we discussed your destination wedding and our professional role in helping you plan it. It is our understanding that you wish to retain the services of Romance Travel Group to assist in planning your destination wedding.
Due to our exclusivity, availability, and the amount of personal attention each wedding group requires, Romance Travel Group takes on a limited number of couples each year for destination wedding planning. Our recommendations and advice are extremely valuable and are based on years of personal experience and professional expertise. We openly share this knowledge with couples who choose to work with us. Our destination wedding couples always top our priority list. It is important that you have the same high level of commitment to us as we have to you.
Because we do not charge service fees, and to ensure that we are maximizing our time and providing the highest level of service to our couples, we require a $300.00 Planning Deposit for all destination wedding groups. 100% of the Planning Deposit will be refunded to you once your destination wedding trip begins, as long as you book the trip through us. However, should you decide not to pursue a destination wedding, or decide not to book through us, the Planning Deposit will be retained by us for our time spent, as we are not compensated any other way.
Description of Services
As your wedding travel specialist, we will:
•Listen as you describe your wedding day and match your wants and needs with a list of hand-chosen destinations and resorts that we believe best fit what you have shared with us
•Help you select the resort that compliments your wedding vision
•Assist with booking the wedding date
•Advise on a legal vs. symbolic ceremony and procedures
•Confirm available group rates, perks and amenities based on room nights and resort offers
•Guide you through the wedding process and introduce you to the onsite wedding coordinator
•Provide a custom website and a reservation system guests will use to book their rooms
•Send an electronic Save The Date to guests and set up a private Facebook group, if desired
•Arrange travel plans for you and your guests, manage payment plans and rooming lists
•Provide pre-travel education and documentation for entire wedding group
•Oversee the entire destination wedding planning process
Conditions
Romance Travel Group is a travel agency specializing in wedding group travel. You will plan the actual wedding details with the resort’s wedding coordinator. We will, however, be your advocate and assist you with the options and contracts and act as your liaison with the wedding coordinator, resort staff, and personnel.
Your Planning Deposit will become non-refundable if you decide to book your wedding travel with another agency, travel source, or if you decide not to travel. The Planning Deposit is non-transferable and cannot be applied to any other trip or service and is valid for 6 weeks from signing. In addition, should you cancel your wedding after booking, all tour operator, hotel, airline and vendor cancellation policies and penalties will apply.
The Planning Deposit is refunded to the original form of payment only once you depart on your destination wedding trip.
Term / Termination
This agreement will terminate automatically upon completion of the services required by this Planning Agreement.
Romance Travel Group will make every reasonable effort to communicate with you provided phone numbers and email addresses are kept current. After 6 weeks of unanswered phone calls and/or emails, this agreement will be considered terminated and the Planning Deposit will become non-refundable. Should litigation be required, it will take place in Waseca County, Minnesota. This Planning Agreement only applies to destination wedding and travel planning services provided by Romance Travel Group. This agreement does not represent resort, airline or other wedding vendor services.
We look forward to working with you to make your destination wedding an incredibly enjoyable and memorable experience.
Deposit Confirmation
By submitting the $300 Planning Deposit, you acknowledge and accept the terms, conditions and charges described herein and confirm that you wish to retain Romance Travel Group to plan your destination wedding. You agree that if for any reason the wedding is cancelled or never booked, the Planning Deposit will be retained by Romance Travel Group as payment for their time spent. You understand that all tour operator, hotel and air cancellations policies and penalties will still apply.
Agreement Description
This Agreement follows our meeting during which we discussed your destination wedding and our professional role in helping you plan it. It is our understanding that you wish to retain the services of Romance Travel Group to assist in planning your destination wedding.
Due to our exclusivity, availability, and the amount of personal attention each wedding group requires, Romance Travel Group takes on a limited number of couples each year for destination wedding planning. Our recommendations and advice are extremely valuable and are based on years of personal experience and professional expertise. We openly share this knowledge with couples who choose to work with us. Our destination wedding couples always top our priority list. It is important that you have the same high level of commitment to us as we have to you.
Because we do not charge service fees, and to ensure that we are maximizing our time and providing the highest level of service to our couples, we require a $300.00 Planning Deposit for all destination wedding groups. 100% of the Planning Deposit will be refunded to you once your destination wedding trip begins, as long as you book the trip through us. However, should you decide not to pursue a destination wedding, or decide not to book through us, the Planning Deposit will be retained by us for our time spent, as we are not compensated any other way.
Description of Services
As your wedding travel specialist, we will:
•Listen as you describe your wedding day and match your wants and needs with a list of hand-chosen destinations and resorts that we believe best fit what you have shared with us
•Help you select the resort that compliments your wedding vision
•Assist with booking the wedding date
•Advise on a legal vs. symbolic ceremony and procedures
•Confirm available group rates, perks and amenities based on room nights and resort offers
•Guide you through the wedding process and introduce you to the onsite wedding coordinator
•Provide a custom website and a reservation system guests will use to book their rooms
•Send an electronic Save The Date to guests and set up a private Facebook group, if desired
•Arrange travel plans for you and your guests, manage payment plans and rooming lists
•Provide pre-travel education and documentation for entire wedding group
•Oversee the entire destination wedding planning process
Conditions
Romance Travel Group is a travel agency specializing in wedding group travel. You will plan the actual wedding details with the resort’s wedding coordinator. We will, however, be your advocate and assist you with the options and contracts and act as your liaison with the wedding coordinator, resort staff, and personnel.
Your Planning Deposit will become non-refundable if you decide to book your wedding travel with another agency, travel source, or if you decide not to travel. The Planning Deposit is non-transferable and cannot be applied to any other trip or service and is valid for 6 weeks from signing. In addition, should you cancel your wedding after booking, all tour operator, hotel, airline and vendor cancellation policies and penalties will apply.
The Planning Deposit is refunded to the original form of payment only once you depart on your destination wedding trip.
Term / Termination
This agreement will terminate automatically upon completion of the services required by this Planning Agreement.
Romance Travel Group will make every reasonable effort to communicate with you provided phone numbers and email addresses are kept current. After 6 weeks of unanswered phone calls and/or emails, this agreement will be considered terminated and the Planning Deposit will become non-refundable. Should litigation be required, it will take place in Waseca County, Minnesota. This Planning Agreement only applies to destination wedding and travel planning services provided by Romance Travel Group. This agreement does not represent resort, airline or other wedding vendor services.
We look forward to working with you to make your destination wedding an incredibly enjoyable and memorable experience.
Deposit Confirmation
By submitting the $300 Planning Deposit, you acknowledge and accept the terms, conditions and charges described herein and confirm that you wish to retain Romance Travel Group to plan your destination wedding. You agree that if for any reason the wedding is cancelled or never booked, the Planning Deposit will be retained by Romance Travel Group as payment for their time spent. You understand that all tour operator, hotel and air cancellations policies and penalties will still apply.
